Tourism Media Awards 2026

Personal Data Protection Law (KVKK) Information Text, Explicit Consent Statement and Agreement Form

Data controller: ATF Türkiye – the organizer of the International Antalya Tourism Fair
GMT Exhibition Company Limited

Relevant document: 05-Specification-2026-ATF — Program Specification Appendix-2A

SECTION A — INFORMATION TEXT

In accordance with Article 10 of the Law No. 6698 on the Protection of Personal Data

A.1. Identity of the data controller

Title	[GMT Fair Organization Limited Company]
Address	[Çağlayan Mah. 2039/1 Sk. Bal Plaza Floor: 5 No: 11, Muratpaşa / ANTALYA]
Tax Office / Number	Antalya Corporate Tax Office Tax Number: 396 118 7399
Telephone	0242 316 22 99
Email	info@antalyaturizmfuari.com
Web	antalyaturizmfuari.com

The institution mentioned in this text, ""ATF Tourism Media Awards 2026"" is the program's organizer and data controller.

A.2. Personal data processed

If you apply to the program, the following personal data of yours will be processed:

Data category	The data it contains
Identity	Name, surname, Turkish Republic ID number, date of birth
Communication	Email address, mobile phone number, postal address, city
Professional experience	Broadcasting organization, job/title, press card or work certificate information, professional organization membership.
Visual and audio recording	The photos, videos, and audio recordings you uploaded as part of your application, along with their metadata (EXIF) information.
Work and bibliographic information	Title of the work, broadcasting organization, publication/filming date, filming location, justification text, publication link.
Transaction security	IP address, application date and time, transaction logs, file fingerprint.
Award and ceremony	Information regarding the award, transportation, and accommodation support was provided.

Important: Your Turkish Republic Identity Number This is solely for identity verification and to prevent duplicate applications. It is processed for the purpose of; It is not communicated to the Selection Committee at any stage.

In the field of photography The works you uploaded will be submitted to the Selection Committee. encoded, without your identification information. It is submitted (Specification Article 10.3).

A.3. Purposes of processing personal data

a) Receiving, recording, and tracking your application;

b) Verification of eligibility requirements (press release, age, number of entries);

c) Preparing the works for evaluation in terms of technical and content aspects, and coding them;

d) The Selection Committee's evaluation is carried out and recorded in the minutes;

to) Announcing the results, delivering the award, preparing the exhibition and e-catalog;

f) Managing the award ceremony and organizing transportation and accommodation;

g) We will contact you regarding your application, notifying you of any deficiencies or corrections;

h) Detecting and preventing rule violations (plagiarism, AI-generated content, duplicate submissions);

i) Ensuring the security of the program and preventing misuse;

j) The exercise of the right to defense in legal disputes and the fulfillment of legal retention obligations.

A.4. Legal grounds for processing

Aim	Legal basis (KVKK - Personal Data Protection Law)
Application submission, evaluation, notification of results, award delivery.	Article 5/2-c — directly related to the formation or performance of the contract
Detecting rule violations, transaction security, preventing abuse, maintaining archives.	Article 5/2-f — legitimate interest of the data controller
Legal retention and documentation obligations	Article 5/2-c — fulfillment of legal obligation
In the event of an award/exhibition, your name and artwork information may be publicly disclosed and used in exhibition, e-catalog, and program promotion.	Article 5/1 — explicit consent (Section B)
Sending future announcements	Article 5/1 — explicit consent and within the scope of Law No. 6563 also approval (Section B)

A.5. Method of collecting personal data

Your personal data, [antalyaturizmfuari.com] through the online application form at [address] and the files you upload via this form, electronically and automatically This information is collected. This includes information you send via email during the program.

A.6. Transfer of personal data

Your data will only be transferred to the following recipient groups and only for the specified purposes:

Buyer	Data transferred	Aim
Members of the Selection Committee	News branch: Work and bibliographic information (title, publisher, date) Photography branch: only coded works — personal information will not be transferred	The evaluation will be carried out.
IT and server services provider	All data stored	Operation of the application system (as a data processor, under contract)
Printing, design and shipping suppliers	Information about the award-winning/exhibited artwork and its details, along with your name and address for award submission.	Exhibition, e-catalog and award ceremony.
Transportation and accommodation service providers	Award recipient's name, surname and contact information	Support for attending the ceremony (for award winners only)
Authorized public institutions and organizations	Requested data	Fulfillment of legal obligation

Transfer abroad. If the server/cloud service used is located abroad, the data transfer is subject to KVKK (Turkish Personal Data Protection Law). Article 9 Accordingly, the competency decision is made within the framework of appropriate safeguards (standard contract, binding company rules) or exceptions provided for in the Law. [The country of the service provider and the applicable assurance will be specified in this section: …………………..]

A.7. Storage times

Data	Duration
Artwork files that did not receive an award or exhibition.	From the announcement of the results 90 days, then it is permanently deleted and the deletion process is recorded.
Application records and contact information	From the end of the program period [5] years (for objections and possible legal proceedings)
Information about the award-winning and exhibited works.	Specification Article 15.2 [2] years During the usage period; at the end of the period, only the title of the work, the name of the author, and the award information remain in the program's historical archive.
Minutes of the Selection Committee	Indefinite (program archive)
Transaction logs	[2] years

Once the time limit expires, your data will be transferred to the institution. Personal Data Storage and Destruction Policy Accordingly, it is deleted, destroyed, or anonymized.

A.8. Your Rights

Personal Data Protection Law (KVKK) Article 11 In accordance with this, you have the following rights by applying to the data controller:

a) To find out whether your data is being processed;

b) Request information regarding processing, if applicable;

c) To ascertain the purpose of the processing and whether it is being used for its intended purpose;

c) Knowing the third parties to whom it is transferred, whether domestically or internationally;

d) Requesting corrections if it is incomplete or incorrectly processed;

to) Requesting the deletion or destruction of data within the framework of the conditions set forth in Article 7 of the KVKK (Personal Data Protection Law);

f) Requesting that the transactions carried out under (d) and (e) be notified to the third parties to whom the data has been transferred;

g) You have the right to object to a verdict that is unfavorable to you, based solely on analysis by automated systems;

g) You have the right to claim compensation for damages you have suffered as a result of an unlawful act.

Notes: The Selection Committee's decisions are made through human evaluation, not exclusively by automated systems.

A.9. Application procedure

To exercise your rights, submit your requests. Notification Regarding the Procedures and Principles for Applications to the Data Controller'You can communicate it in accordance with the following methods:

In writing Along with your identification document: [address]

Registered Electronic Mail (REM) From your address: [KEP address]

Secure electronic signature or mobile signature to: [email]

You previously reported and we have it in our system from your registered email address: [email]

Your application, depending on the nature of the request. as soon as possible and no later than 30 (thirty) days The process is completed free of charge. If the process requires additional costs, a fee may be charged according to the tariff determined by the Board.

SECTION B — EXPLICIT CONSENT

How to use it: The following items are included in the application form: can be marked separately It is presented as such. The collective "I accept all" option is not available. B.1 is mandatory. — If not marked, the work cannot be selected for an award or exhibition. B.2 and B.3 are optional.; Failure to check the box will not affect the application.

B.1 — Announcement of results, exhibition and e-catalog (required for awards/exhibitions)

If my work is deemed worthy of an award or exhibition; my name, surname, publishing house, and work information I hereby give my explicit consent for my work to be publicly disclosed and published in the exhibition within the scope of ATF Türkiye and in the program's Turkish-English e-catalog.

 B.2 — Use in program promotion (optional)

My work and name may only be used within the limits set forth in Article 15.2 of the Specifications — solely for the purpose of promoting the program, announcing the results, exhibitions, e-catalogs, and program news., [2] years for a period of time and with my identification documents — I give my explicit consent to its use.

This permit does not cover posters, advertisements, promotional films, and fair materials related to the general promotion of the Fair or tourism, corporate promotion, or any kind of commercial use.**

 B.3 — Future Announcements (optional)

I hereby give my explicit consent to receive announcements regarding future Tourism Media Awards via email and/or SMS, and to the processing of my contact information for this purpose.

This consent serves as approval for commercial electronic communications under Law No. 6563 on the Regulation of Electronic Commerce and is recorded in the Message Management System (İYS). You can withdraw your consent free of charge at any time.

Withdrawal of consent. You may withdraw your explicit consent at any time using the methods outlined in Section A.9. The withdrawal is prospective; it does not affect transactions lawfully completed up to the date of withdrawal or exhibition materials established through the published e-catalog up to that date.

Declaration

The above Information Text'I have read and understood [the document/information]. With regard to the items I have marked, I consent to the processing of my personal data within the scope specified. I give my explicit consent of my own free will.

Name and Surname: [……………………………….] Date: [……../……../20….]

SECTION C — CONSENT FORM

For third parties mentioned in the work — Specifications Appendix-3

When is it needed? If a winning or exhibited artwork features a recognizable person, the Programme Secretariat may request this documentation from the participant. Parental/guardian signature is required for content involving children.

CONSENT FORM

I, the undersigned, [First Name Last Name];

[Photographer/Journalist Full Name] by [……../……../20….] in history [filming/recording location] captured/recorded at that location and ""[Title of work]"" in the work called my image / my voice that it was located;

This work Tourism Media Awards 2026 submission to the program, evaluation within the scope of the program, exhibition at the ATF Türkiye exhibition, publication in the program's e-catalog, and use in news and announcements related to the program's promotion;

The limits defined in Article 15 of the Program Specifications and [2] years I consented within the specified time period;

I will not charge any fee for these uses;

I declare and accept.

Name Surname	[……………………………….]
Turkish Republic Identity Number	[……………………………….]
Communication	[……………………………….]
History	[……../……../20….]
Signature

Parental/guardian declaration for those under 18 years of age.

I am the guardian/custodian of [child's first and last name] I hereby give my consent as stated above.

Guardian/Customer Name and Surname	[……………………………….]
Turkish Republic Identity Number	[……………………………….]
Degree of proximity	[……………………………….]
Date and Signature	[……../……../20….]

SECTION D — COOKIE POLICY SUMMARY

Cookies used on program pages:

Type	Aim	Is approval required?
Mandatory cookies	Continuing the session, form security, remembering the incomplete application.	No — it's necessary for the site to function.
Preference cookies	Language and display preferences	No
Statistics/analysis cookies	Measuring visitor numbers and page usage.	Yes — it cannot be uploaded without explicit consent.
Marketing cookies	Not in use.	—

Rule of practice: Analytics and marketing cookies are for visitors. Cookies will not be installed without your consent in the cookie notification. The cookie notice says "Accept all" and ""Mandatory cookies only"" It presents the options with equal visibility. The preference is saved in the browser and can be changed at any time.

SECTION E — SHORT TEXTS TO BE USED ON THE WEBSITE

For developers — to be used directly in forms and notifications.

Checkboxes on the application form

☐ Personal Data Protection Law (KVKK) Information Text'I read it. (connection)

☐ If my work receives an award or is exhibited; I consent to my name, the publishing house, and information about my work being disclosed, and my work being published in the exhibition and e-catalog. I give my explicit consent.

☐ (Optional) I hereby give my explicit consent for my work, along with my name, to be used in the promotion of the program, within the limits defined in the Specifications and for a period of two years.

☐ (Optional) I would like to receive future announcements via email.

Help text for the Turkish Republic Identity Number field

We only request this to verify your identity and prevent duplicate applications. It is not shown to the jury at any stage.

Information note for the file upload area.

The files you upload will only be processed within the scope of the program. Works that do not receive an award or are not selected for exhibition will be permanently deleted 90 days after the announcement of the results.

Cookie notice

This site uses cookies necessary for its operation. We only use statistical cookies with your consent.

[Mandatory cookies only]  [Accept all]  [Cookie Policy]

I want to access my data link

You can send your requests regarding your personal data to info@antalyaturizmfuari.com. We will respond to your application free of charge within 30 days at the latest. Details: Personal Data Protection Law (KVKK) Information Text

Antalya Journalists Association × ATF Türkiye PAGE1 / NUMPAGES1